{"id":20105,"date":"2025-01-21T13:47:30","date_gmt":"2025-01-21T12:47:30","guid":{"rendered":"https:\/\/support.serviceprotokoll.se\/kb\/setting-time-codes-and-descriptions-in-time-report\/"},"modified":"2026-03-24T19:50:12","modified_gmt":"2026-03-24T18:50:12","slug":"setting-time-codes-and-descriptions-in-time-report","status":"publish","type":"ht_kb","link":"https:\/\/support.serviceprotokoll.se\/en\/kb\/setting-time-codes-and-descriptions-in-time-report\/","title":{"rendered":"Time report – Selecting settings, time codes, descriptions, permissions …"},"content":{"rendered":"\n

Before you start using the time report, a number of settings need to be made. All settings described here require admin permissions.<\/p>\n\n

Step 1Set time report permissions to your self<\/h3>\n\n

Go to the Group Settings<\/em> page and click on your username. Look for the heading TIME REPORT. If you need to have all permissions, click on Full<\/strong>.<\/p>\n\n

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Image 1.<\/figcaption><\/figure>\n\n

Step 2Choose Time report settings<\/h3>\n\n

Go to the Group Settings<\/em> page and click Time Report Settings<\/em> under the Module Settings<\/em> heading.<\/p>\n\n

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Image 2.<\/figcaption><\/figure>\n\n
View settings<\/h5>\n\n
Exclude orders from time summation<\/h5>\n\n

Select this if time on orders is to be excluded from the time summary. Working time on orders is shown in the time report, but you cannot change the time type and the times are not summed up.<\/p>\n\n

Free mark as completed<\/h5>\n\n

Free mark as complete<\/em> means that everyone can remove a completion marking (i.e. click out of Completed<\/em>) to, for example, change the time report even if the entered time worked does not match the specified working hours.<\/p>\n\n

Without “Free mark as complete”, the day is locked when marked as completed. However, with admin permissions you can remove the completion marking and change the day.<\/p>\n\n

The fact that you have selected “Free mark as completed” is indicated by the frame around the day being a line. If it is dotted, you do not have “Free mark as completed”.<\/p>\n\n

Use Additions – only Fortnox users<\/h5>\n\n

Adds an ADDITIONAL field in time report where you can enter time codes from Fortnox. Mostly used to be able to specify NUMBER instead of TIME.<\/p>\n\n

Use statistics split<\/h5>\n\n

ATTENTION! This is a special solution and before choosing this setting we recommend that you contact us for more information.<\/p>\n\n

Include all bookings from the planner<\/h5>\n\n

This setting records all bookings<\/strong> on orders and\/or made in the Planner in the time report. Number of booked hours is indicated. Time entered as an article on an order appears in the time report as a separate record.With this setting, breaks set in user settings are not deducted from the time worked.<\/p>\n\n

Enter time using start and end<\/h5>\n\n

With this setting, you specify a time with a start and end instead of a number of hours, e.g. 07:15 \u2013 15:45. This setting is usefully combined with the Article setting<\/em> \u2013 \u201cEnter quantity in hours and minutes\u201d. Note that with this setting, the system cannot take into account set breaks.<\/p>\n\n

Custom fields<\/h5>\n\n

Create custom fields in your time reports. Learn more about custom fields here.<\/a><\/p>\n\n

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Step size<\/h5>\n\n

Here you enter the minimum time intervals in your time reports. Default is 0.25, i.e. 15 min.Example:0.5 = minimum time is 30-minute intervals in time report.1 = minimum time is 1 hour<\/p>\n\n

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Image 3: With the setting 0, you get a list of every minute when you click on the clock.<\/figcaption><\/figure>\n\n
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Image 9: With 0,25 you get 15 min steps.<\/figcaption><\/figure>\n\n
Description suggestions<\/h5>\n\n

To simplify and speed up the registration of working time, you can add description suggestions for tasks by clicking Edit\u00a0description suggestion<\/strong> at the bottom of the time report page. Click +Add description suggestion<\/em>. If there are already description suggestions, it says Edit description suggestion<\/em> instead.<\/p>\n\n

Do you want to change the order of the suggestions? Hover over the three dots. Drag and drop the field where you want it. (This only works on computer, not on mobile.)<\/p>\n\n

<\/p>\n\n

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Image 4.<\/figcaption><\/figure>\n\n

The description suggestions can also be changed and added to the Time report<\/em> page if you have the Time report – Edit type<\/em> list user permission (see image 1). Go to Function – Time report<\/em>, scroll to the bottom and click on the link Edit description suggestions<\/em> and Edit types.<\/em><\/p>\n\n

The description suggestions appear when you add time to a day. You can then choose between these to describe your work. Click on +Add row<\/em> and put the cursor in the field and you will get the description suggestions. Of course, it is also possible to write freely.<\/p>\n\n

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Image 5.<\/figcaption><\/figure>\n\n

<\/p>\n\n

Step 4Time report type – name and color<\/h3>\n\n

Included in the system from the start are a number of suggestions for time report types. You can change the name, selected color, order, add new ones. Do you want to remove some? It works fine before<\/strong> they have been used in a time report. After that they are locked and the red cross has become a weaker color and cannot be clicked.<\/p>\n\n

The time report types (eg parental leave, overtime, travel time) have different colors. The colors are also shown in the Planner when you have selected a time report type there. If you want to choose other colors than the preset ones, do this:<\/p>\n\n

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  1. Click Edit Types<\/em> at the bottom of Time Report.<\/li>\n\n\n\n
  2. Click the color bar for the type you want to change. Drag the color markers to the desired color or enter an RBG code.<\/li>\n\n\n\n
  3. Click Save.<\/em><\/li>\n<\/ol>\n\n

    Here you also set the time codes you want to use for worked time, vacation, illness, etc. See more under Integration with administration systems.<\/em><\/p>\n\n

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    Image 6.<\/figcaption><\/figure>\n\n
    Integration with an administration system<\/h5>\n\n

    If you have integration with an administration system and want times to be forwarded to this, you need to set Time report types<\/em> so that they correspond to your administration system’s codes.<\/p>\n\n

    Regarding Fortnox: Place the cursor in the Time types field and all entered register types from Fortnox will be listed. Unfortunately, subtypes in Fortnox cannot be linked.<\/p>\n\n