2024-04-29 – Booking confirmation template (change), better function additional articles, duplicate agreement and customer signatur change

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Have you created your own booking confirmation template? Read this!

Now you can create different messages for your booking confirmations. Work orders, service orders and contact orders have all received their own fields in Email settings. Where you do not fill in your own template, the system uses the default one.

To be able to set up your own booking confirmations, you need admin permissions.

Where did the additional article come from?

If you need to always add a percentage surcharge to an article on orders, you create Additional articles. It can, for example, be an article that includes consumables in connection with the work. Additional articles are automatically added to the order when you sign an order.

Aa additional article is based on an article group and the surcharge is applied to all articles in that article group when the article appears in an order.

If you do not have article groups, you will not see this setting option in Article settings. Being able to add new article groups is a user permission.

This is how it works:

Go to Group settings – Article settings (requires admin permissions)
Choose an article that you created just for this purpose
Put in a percentage how much the surcharge should be
Enter a cost limit (maximum price) for the surcharge
Specify which article group the surcharge should be added to. The same article can appear as a surcharge in several article groups.

Example:

All types of working time must have a percentage markup of 5% to cover consumables.

An article is created and named Consumables.
The surcharge is set at 5% with a maximum price of € 40
All forms of work are given article group Working time: working time, overtime, weekend …

Then when work is added to an order, the system calculates from the cost of the working time what the article Consumables will be and adds it as an entry under Articles.

In order to distinguish between different surcharges, the article number, on the article that generated the surcharge, is now added after the name of the article.

Duplicate agreement

Now you can create new agreements by duplicating an existing agreement. You will find a link for that at the bottom of the agreement you want to copy.

Change when you use customer signature

We have changed the flow when using customer signature and the buttons for the different signatures are now next to each other.

The technician signs first
Then the customer
The technician clicks Save