As an administrator, you can add working hours, employment information and make settings where the employee is displayed, etc.
Click on a username and select Edit user settings.
Under the user settings, you enter an employee’s information such as:
- START AND END TIME, BRAKE
By entering the information here, you do not need to enter working hours when you book the user on an order or fill in working hours in the time report. - TIME REPORT DAYS UNTIL WARNING Displays a warning to the user if the number of days since their last time report exceeds this number. Leave empty to disable. The check is done when you log in. See example in the next section.
- TIME REPORT DAYS UNTIL LOCKED Locks the user to the Time Report screen if the number of days since their last time report exceeds this number. The system looks for the number of consecutive days not reported. Leave empty to disable. See example in the next section.
- EMPLOYMENT NUMBER
Required if you want to connect to payroll systems. - COLOR AT PLANNER
The default color is blue. Give the user a unique color. The color is shown in Planner – Calendar and as a stripe in Resource so you can easily see who has an order booked on them. ATTENTION! If you use your own booking types or order types, there are settings that affect how the colors are displayed in the Planner. - whether the user should automatically assign himself newly created or changed orders.
- SUBGROUP
The subgroup automatically comes up when the technician creates an order. It is always possible to change subgroups on the order. If not using subgroups this option will not appear. - REMOVE FROM ASSIGN
The user must not be able to be assigned orders and will then not appear when you select from the assigned list. The user is, for example, an administrator who should not be assigned orders. - REMOVE FROM TIME REPORT
The user does not appear in the time report. - REMOVE FROM CHAT
The user cannot then receive direct messages in the chat. - PHONE
The number must be entered with a + and the country code and without the 0. +467xxxxxx
Warning/Locking of time reporting
Example – if you set the following: Warning: 3 days Locking: 5 days
If you have a warning set for 3 days, you will receive a warning after 3 days, i.e. the fourth day. If you do not report and mark as done, after 5 days, i.e. the sixth day, you will not be able to continue working before you reported your working hours.
Holidays and Sat/Sun are not included. However, if you work on a Saturday instead of a weekday, the weekday is not counted in unreported days.
The system checks 20 days back excluding weekends. The check is done when you log in, so if you’ve been logged in for a long time, the lock can kick in without prior warning.
PROFIT CENTER
If you have integration with accounting system such as Fortnox, you can enter the cost center for the user here.
In the settings for the integration with Fortnox, this also needs to be marked: Include the user’s cost center on row. Then the cost center is added to the item lines on the order in Fortnox.
Notifications
You can also enter a phone number and set whether the user should receive reminders and notifications via SMS/or e-mail and which notifications should be sent.
This part can also be set by the user himself via his Account Settings. To access your account settings, click on your username.
